This can be useful when you don’t want to sort old email but you can’t deal with it cluttering up your email inbox. First, what does archive mean for your email? Most people simply use the archive function when they want to clean up their inbox without deleting mail. If you’re asking why archive emails, then there’s a few things to consider. It has numerous benefits that far outweigh the very small inconvenience of clicking “archive”, and you’ll be surprised at how much simpler your email management will become once you get into the habit. In fact, for many people, archiving is a crucial component of better organization and transparent business practice. However, there’s much more to email archiving than an empty inbox. It also ensures your inbox is kept clean and attachments and other files are kept safe. The point of archiving is to give you a central location to store mails that you no longer need direct access to.
You can manage this manually or automatically depending on your preference, and you can easily search for mails that have been archived by date, contact, or keyword. Since Command + A selects all the emails in your inbox, I used Command + Shift + A, but feel free to use whatever suits you.Email archiving is the process of removing emails from your inbox to be stored in a separate yet easily accessible location. In the Keyboard Shortcut field, type in the keyboard shortcut you’d like to use.From the Application: menu, select Mail.Click on the +, at the bottom of that column.Now select the App Shortcuts category, found under the left column.Under System Preferences, click on the Keyboard category.Head over to your System Preferences, either via Spotlight or just click on the Apple logo on the top left of the screen.If you want a way to quickly and easily archive mail with the press of a button (or two, or three), here’s how: The Mail client on Mac doesn’t have a dedicated keyboard shortcut for archiving, so after getting used to that functionality on other mail clients, I decided to configure my own little shortcut for the Mail client on Mac OS X. Sifting through endless amounts of mail isn’t fun, and having to navigate the main OS X menu bar to archive something each time makes it an even more daunting task.
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